
ADR INSTITUTE OF CANADA, INC.
NATIONAL MEDIATION RULES
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MEDIATION RULES
Parties who agree to mediate under these National Mediation Rules may use the following clause in their agreement:
Parties who agree to mediate under these National Mediation Rules, and arbitrate under the National Arbitration Rules, may use the following clause in their agreement:
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National Mediation Rules
Table of Contents
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Model Dispute Resolution Clause - Mediation
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Model Dispute Resolution Clause - Mediation and Arbitration
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2
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2
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6.
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3
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7.
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4
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8.
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Waiver of Conflict of Interest
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4
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9.
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4
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10.
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5
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11.
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5
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12.
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5
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13.
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6
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14.
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6
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15.
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Confidentiality and Disclosure
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7
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7
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7
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ADR INSTITUTE OF CANADA, Inc.
NATIONAL MEDIATION RULES
In these rules, unless the context otherwise requires:
These Rules shall apply where:
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If these Rules are amended by the Institute, the Rules applicable to any dispute shall be the Rules, as amended, as of the date the Mediation is commenced.
To the extent that the Rules conflict with legislation of any Province of Canada or any Territory of Canada or of any legislation of Canada or any rules or orders pursuant to any such legislation, the Rules shall apply except to the extent that the parties may not lawfully contract out of the provisions of any such legislation, rules or orders.
A failure to comply with the Rules is an irregularity and does not render the Mediation or a step, document or settlement agreement a nullity.
These Rules including the Schedules hereto may be varied by agreement of the parties.
Whenever the parties have by contract or by mutual agreement provided for the Mediation of their dispute(s) in accordance with these Rules, they shall be deemed to have incorporated these Rules into their Mediation Agreement.
Any party to a dispute may initiate Mediation under these Rules by filing a written request for Mediation with the Institute together with a copy of the contract or mutual agreement providing for Mediation in accordance with these Rules and the appropriate fee as set out in Schedule "A".
If the contract or mutual agreement names a Mediator or specifies a procedure for appointing a Mediator, that nomination or procedure shall apply.
If the contract or mutual agreement does not name a Mediator or
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specify a procedure for appointment, the parties may request the Institute to:
The parties shall provide general information concerning the nature and extent of the dispute required by the Institute, such as, without limitation, type of dispute, claim amount, and type of issues in dispute, to assist it in fulfilling its responsibilities under these Rules.
The Institute will forthwith inform the Mediator of his or her selection. If the Mediator appointed under (a) above is unable or unwilling to act, the Institute will appoint another Mediator. If the Mediator selected under (b) above is unable or unwilling to act, the Institute and the parties will repeat the procedure set out in (b) above.
Unless otherwise agreed by the parties, a Mediator shall be and remain, at all times, wholly independent.
A Mediator shall be and remain wholly impartial and shall not act as an advocate for any party to the Mediation.
The Mediator shall not establish a professional relationship with or act for any of the parties individually in relation to the particular dispute that is the subject matter of the Mediation in any capacity, unless all parties consent after full disclosure.
The parties accept that the Mediator is not providing legal or professional advice to any of the parties. The parties accept that the Mediator may express opinions on the matters at issue, and this shall
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not be construed as either advocacy on behalf of a party or as legal or professional advice to a party. The parties will at all times rely exclusively on their own advisors for legal and professional advice. The parties accept that:
Prior to accepting an appointment, a Mediator shall disclose any personal interest or other conflicts of interest in the dispute, any bias or circumstances likely to give rise to a presumption of bias. Should any personal interest, conflict or bias be disclosed to the Institute, the Institute shall notify the parties. The Mediator shall disclose any such circumstances to the Institute and to the parties if they should arise at any time after the appointment of the Mediator and before the Mediation is concluded. If any party objects to the Mediator based on any such disclosure, the mediator shall withdraw from the Mediation and the Institute shall appoint another Mediator.
The parties may waive, in writing, any personal interest, conflict or bias disclosed by the Mediator under Rule 7.
Any party who knows of any personal interest, conflict or bias, whether disclosed or undisclosed, and proceeds with the Mediation without promptly stating an objection, shall be deemed to have waived the right to object.
The Mediator will, expeditiously after being appointed, arrange a meeting or conference call with the appropriate representative or lawyer of all parties to discuss the matters set out in these Rules and all arrangements relating to the Mediation, including, without limitation, destruction of the Mediator's notes and any documents developed during the Mediation; the return of written material provided to the Mediator; disclosure of offers or counter-offers made in the course
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of the Mediation; whether or not any settlement agreement is required to be in writing and executed by the parties before it is binding on the parties.
The Mediator, together with the parties, shall prepare and execute a Mediation Agreement setting out:
Should the parties be unable to agree on a Mediation Agreement, the ADR Institute of Canada, Inc. Standard Form Agreement to Mediate set out in Schedule B shall be used.
The Mediator shall, following consultation with the parties, fix the time of each Mediation meeting. All meetings shall be held at either a) a location in the City and Province stipulated in the model clause, if relevant, or b) at a location agreed upon by the parties and the Mediator.
The Mediator will attempt to assist the parties to reach a satisfactory resolution of their dispute but has no authority to impose a settlement. The Mediator is authorized to conduct joint and separate meetings with the parties in the discretion of the Mediator.
If the parties are unable to reach a settlement in the Mediation process, and if all parties and the Mediator agree, the Mediator may produce for the parties a non-binding written recommendation for terms of settlement. This recommendation will be the Mediator's reasonable attempt to find acceptable settlement terms.
The Mediator may retain experts or consultants if the parties so agree
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and the parties agree to pay for the expenses of such experts or consultants, in equal amounts unless otherwise agreed.
Each party must attend the Mediation. The name and address of any lawyer or agent who will attend the Mediation must be communicated, in writing, to the Mediator and to other parties at least three days prior to the first Mediation meeting. If any party intends to bring any other individuals, such as experts, advisors, or any other persons, the name(s) and capacity of such individuals must be communicated to the Mediator and the other parties at least three days prior to the first Mediation meeting.
Parties who attend must have authority to settle the dispute.
Parties may vary any of the arrangements in this Rule by agreement among all parties and with consent of the Mediator.
The Mediation will be held in private. Only those persons authorized by Rule 13 may attend, unless otherwise agreed by the parties.
Parties and the Mediator shall agree on the extent of documentary disclosure required for an effective Mediation, but the Mediator shall not have the power to compel the disclosure of any document.
The Mediator shall keep confidential from anyone outside the Mediation any information disclosed in the course of the Mediation including all written material provided to the Mediator, except as provided for in the Institute's Model Code of Conduct for Mediators. The parties agree to keep confidential all information and communication received or made available during the Mediation process, except as allowed below. The parties further agree that all obligations of confidentiality apply to all experts, advisors and other persons brought by the party. The Mediator shall obtain, in writing, from all experts and consultants engaged by the Mediator, similar obligations of confidentiality as are provided in this Rule. The parties agree that Mediation sessions are without prejudice settlement negotiations and disclosures are inadmissible in any further
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litigation or arbitration except to the extent required by law. The parties agree not to subpoena or otherwise require the Mediator to testify or produce records or notes in any future proceedings. No transcripts will be kept of the proceedings.
The parties agree that they shall not rely on or introduce as evidence in subsequent arbitral or judicial proceedings any of the following, with the exception of information otherwise produced through the discovery process:
The Mediation shall be terminated:
Neither the Institute nor the Mediator shall be liable to any party for any act or omission in connection with a Mediation conducted under these Rules. In any event, neither the Institute nor the Mediator shall be responsible for any loss or damage incurred by any party or any other person arising from negligence or any other cause whatsoever.
The Mediator's fee and all expenses, including travel and the rental of premises, and the costs and expenses of any expert or consultant engaged by the Mediator with the approval of the parties, shall be borne equally by the parties unless it is agreed otherwise. Such fees
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shall be paid directly to the Mediator in accordance with the agreement to mediate signed by the parties.
Fees to the Institute shall be paid as provided by Schedule "A".
The Mediator may require payment by the parties of an initial deposit and may require a further deposit or deposits, including proportionate shares of the costs of the Mediation.
Each party will bear its own costs and expenses for participating in the Mediation, unless otherwise agreed.
The Mediator and the Institute may disclose information and data about the Mediation for research and education purposes only if the parties and the dispute are not, nor may reasonably be anticipated to be, identified by such disclosure.
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Mediation Administrative Fee Schedule
Each party to a Mediation is required to make an advance payment or payments of amounts set by the Board of the Institute from time to time in respect of administrative expenses. This payment is not recoverable and becomes the property of the Institute.
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SCHEDULE "B"
ADR Institute of Canada, Inc.
Standard Form Agreement to Mediate
The parties
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Party 1: |
Address, Phone and Fax: |
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Party 2: |
Address, Phone and Fax: |
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Party 3: |
Address, Phone and Fax: |
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Party 4: |
Address, Phone and Fax: |
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Mediator: |
Address, Phone and Fax: |
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The Mediator
The Mediator shall discuss and arrange for the implementation of the exchange of information and briefs at least two weeks prior to the date of Mediation, unless otherwise agreed.
Fees and Expenses
All parties shall bear their own costs for the Mediation process, and shall split the cost of the Mediation and the Mediator's fees inclusive of all deposits requested by the Mediator equally, unless otherwise agreed.
The Mediator's fees are as follows:
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Party 1 |
Party 2 |
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Party 3 |
Party 4 |
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Mediator |